What is Way We Do Capture?
Way We Do Capture is an AI-powered feature that converts your video or audio recordings into clear, step-by-step procedures.
You simply:
Record yourself completing a task (walk and talk), or
Upload an existing recording
…and Way We Do automatically generates:
A fully documented process
Structured steps
Clear, professional language
Ready-to-use workflow content
Why Use It?
Creating processes manually takes time and often avoided. Capture removes that friction.
Use it because:
It saves time – no more starting from a blank page
It captures your real work – not theoretical documentation
It improves consistency – processes are structured and standardized
It scales knowledge – anyone can document processes as they work
It supports compliance – audit-ready procedures with minimal effort
This is especially powerful for:
Onboarding and training
Operational consistency
ISO and governance systems
Capturing tacit knowledge from experienced team members
Uploading a Video or Audio File
Uploading content is simple:
Navigate to Manual
Click on Capture a Process
Drag and drop your file or browse for it on your computer
Once uploaded, your Capture enters the processing queue.
Queue System
Way We Do Capture uses a queue system to process files efficiently.
Each upload is placed in a queue
Processing begins automatically when capacity is available
Larger files or high demand may slightly increase wait times. Please let us know if this becomes a problem for you, so we can consider our platform engineering options.
You’ll be able to:
See the status of your Capture
Know when it’s ready for review
File Types Accepted
Way We Do Capture supports common formats for ease of use.
Video formats:
MP4
MOV
AVI
And more
Audio formats:
MP3
WAV
M4A
FLAC
And more
If your file is not one of these formats, please let us know so that we can consider adding your specific file type. Alternatively, if your file is in a different format, convert it before uploading.
File Size Limit
To ensure reliable processing:
Maximum file size: 500 MB
If your file exceeds the limit:
Compress the file, or
Split it into smaller sections which you can use as Sub-Processes
Video Length
For best results:
Recommended length: 1–10 minutes
Shorter videos produce clearer, more focused processes
Longer recordings may be split into multiple processes (and be used as Sub-processes within a Primary process).
Tip: Capture one process per recording.
Discarding a Capture
If you no longer need a Capture that has been processed:
Click the discard button at any time before or after processing
Discarding removes it from your queue and workspace
This is useful if:
The wrong file was uploaded
The recording needs to be redone
The process is no longer required
How It Processes Your Content
Once your file reaches the front of the queue:
The system analyses the audio narration
It interprets the sequence of actions
It extracts key steps, structure, and images
It generates a clear, professional process
The output includes:
Step-by-step instructions
Logical flow of actions
Clean, consistent formatting
You can then:
Review and refine
Assign roles and dependencies
Convert into training and/or workflows
Automatic Deletion of Your Video
Your privacy and data management are built into the process.
Uploaded video/audio files are automatically deleted after processing
Only the generated process remains in Way We Do
This ensures:
Reduced storage overhead
Cleaner system management
Confidence in how your media is handled
What Happens Next?
After processing:
Review the generated procedure
Make any edits or refinements
Assign roles and add dependencies
Activate it as a workflow or checklist